All in-person Parallel Event sessions are 90 minutes. You will have 15 minutes before your event to set up and 15 minutes after your event to break down.
Please note: Out of respect for fellow organizers, we ask that organizers adhere strictly to the 15 minute set up and break down time. Failure to follow this policy will be considered a violation of our Guidelines for a safe and respectful forum environment. Organizers in violation of these guidelines may be prohibited from hosting parallel events in the future.
You can:
The full cost of your time slot selection is due upon application for both in-person and virtual applications.
You will have two weeks after receiving your acceptance email to accept or decline.
In the event that you decline your acceptance, you will receive a refund for the cost of your room selection minus the non-refundable $25 processing fee. For events canceled by organizers after the two week acceptance period no refunds are offered.
You will not be able to reschedule your in-person event after you are accepted. If you are unable to have your in-person event during that time, we can change your session to a virtual event.
Registration is not required for attendees of your event. You are welcome to set up a registration link on your event page on the Virtual Portal to keep track of those who attend your event. However, attendees do not need to show any kind of registration or confirmation to enter the Parallel Event venues or rooms. They can simply show up on a first come basis.
Please note: For your safety and the safety of all Forum attendees, the venues will be enforcing fire codes. Once the event is at capacity, attendees will not be allowed inside the rooms.